Project coordination

Communication, organization, problem-solving

Project coordination is responsible for effective internal and external communication, organisation and problem-solving within a project to ensure that it runs smoothly and achieves its objectives.

Internal communication, organisation and problem solving

The project coordinator ensures the smooth running and coordination of all project activities by ensuring that resources are utilised effectively, deadlines are met and all team members are aligned towards common goals. It is responsible for communication between various stakeholders such as the project team and university committees and funder (Foundation for Innovation in Higher Education), monitoring the progress of the project and solving problems in a timely manner to support the successful achievement of the project goals.

Some of the measures for internal communication, organisation and problem solving

  • Networking meetings: all project members meet twice a year to exchange information
  • A steering committee for each of the project pillars plus a video production steering committee: twice a year, all members of a project pillar (Boost, Skills, Support) meet to discuss the progress of the project in the project pillar.
  • Steering committee: twice a year (or as required), those responsible for the Boost, Skills and Support project pillars meet with project management and project coordination to discuss the progress of the project and plan future steps.
  • Meetings of the members of a measure: these are usually organised decentrally; if necessary or for special reasons, they are organised by the project coordinator.
  • Newsletter: A newsletter on project news and internal and external dates is sent to all project participants at irregular intervals.
  • Documentation of the project on Confluence and on a shared drive
  • Use and provision of JIRA as a project management tool for Boost project members
  • Financial management and calls for funds
  • Annual factual and financial reports to the Stiftung Innovation in der Hochschullehre

External communication

The successful communication of the results and lessons learnt of the project to the outside world, the "visualisation", is a further focus of the project coordination, which will become increasingly important as the project progresses. The aim is to ensure that the materials created as Open Educational Resources (OER) in the digit@L project are easy to find, widely used and disseminated.

External communication also includes dialogue with other units and projects for possible cooperation and inspiration.

Some of the measures for external communication

 

Photographs by Max Kovalenko

The project "digit@L - Digital Teaching and Learning at the University of Stuttgart: Boost. Skills. Support." is funded by the Stiftung Innovation in der Hochschullehre.

The drawings are by Jai Wanigesinghe.

Contact

This image shows Lisa Schöllhammer

Lisa Schöllhammer

 

Project coordination digit@L

This image shows Nana Moutafidou-Heining

Nana Moutafidou-Heining

 

Head of Department 37 | Personal Assistant to the Vice Rector for Teaching and Continuing Education

This image shows Christina Kugler

Christina Kugler

 

Project coordination digit@L

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